HR Administrator

Purpose of the Job

To support the HR EMEA team in delivering a succinct, professional HR administrative service to the internal business. Working as part of a HR Administration Team, this role will take responsibility for the operational aspects of the employment lifecycle.

This role reports to the Human Resources Administration Manager in Wakefield, United Kingdom and will play its part in supporting the business in providing an accurate and timely HR Service across the EMEA region.

Key Responsibilities

• Manage the new starter process; from offer stage through to probation completion (includes producing offer letters, employment contracts and managing the background checking process via a third party provider).
• Produce employee contract change letters, liaise with managers as appropriate and undertake any follow up activities including updating the HR database.
• Manage the leaver process including responding to resignation letters, liaising with payroll, updating HR database.
• Maintain the HR system with starters, leavers, changes, background checks and holiday entitlements.
• Ensure that all HR files including employee files, are set up, maintained and closed/archived in line with GDPR or local data protection legislation.                      
• Deal with day-to-day administration queries from employees and provide general administrative support.
• Manage the incoming invoices for the HR team, ensuring they are processed and approved in a timely manner.
• Produce monthly standard reports or ad hoc reports for the business in the absence HR Systems and Reporting Analyst.
• Maintain (and produce where necessary) HR Standard Operating Procedures (SOP’s) for all HR administrative duties.
• Act as a system super user for the HR System , Employee Self Service and Learning Management Systems, assisting employees with ad-hoc system based queries and supporting system development/issues and related projects.
• Support the HR team with ad hoc projects and provide general administrative support.
• Ensure HR correspondence is promptly dealt with in line with all of our key people processes.

Knowledge, Skills + Experience

• Fluent in English + Czech Language
• Previous experience of HR administration is essential.
• Previous experience within a global business would be an advantage.
• Strong IT skills with a good working knowledge of Microsoft Word, Excel and Powerpoint
• Highly organised and methodical with excellent interpersonal skills.
• Flexible approach to work, with the ability to question the status quo.
• Able to work on own initiative and prioritise competing demands.
• Knowledge of GDPR and data protection, with the ability to apply this to day to day activities.