Procurement Officer (IPE 46 - Fixed Term - TZN - Operations)
Want to make a positive difference to the future of people and our one shared home, the Earth? Working at WWF could be your opportunity of a lifetime.
All around the world, people are waking up to the devastating impacts of climate change and nature loss. The situation today is worse than the darkest predictions of just ten years ago, pushing billions of people to the edge and threatening lives and livelihoods. At WWF, we are facing our biggest crisis – and our biggest ever opportunity – to create a better future for people and nature. With over 60 years of experience and an active presence in more than 100 countries, we work to achieve both on-the-ground and global policy action, from protecting and restoring species and their habitats, to transforming markets and policies toward sustainability.
Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from conservation science and advocacy to HR and finance. We welcome applications from anyone who believes they can help us tackle this enormous global challenge and drive the urgent conservation impact needed to restore our planet.
What We Do
We are an independent conservation organization, striving to sustain the natural world for the benefit of people and the ecosystem. From individuals and communities to businesses and governments, we are part of a growing global movement calling for bolder action on climate and nature, demanding that world leaders set nature on the path to recovery by 2030. WWF works to address the most dominant drivers of nature loss through system-wide changes in how food and energy are produced and consumed, and in how financial systems are structured. By implementing change in every country, we aim to drive visible and positive impacts on the ground, helping to restore nature in the most critical places around the world, from the Amazon to the Coral Triangle.
Engaging everyone means addressing the barriers to participation faced by some groups in society, including local communities. Conservation will only be sustainable if it is owned by, and benefits, local people. That’s why Indigenous Peoples and local communities must be at the centre of action on climate and nature. WWF is committed to using its resources and global network to support these communities in creating together the most effective solutions where they live.
Humanity is still in time, we have a clear pathway to solve this crisis. At WWF, we call on everyone to join the global movement, change how we live, and take action now.
Position Title: Procurement Officer
Reports to: Senior Procurement Officer
Duty Station: Dar es Salaam
Supervises: None
- Scope of Work
Under the supervision of the Senior Procurement Officer, the Procurement officer will take responsibility of the Procurement and Logistical management functions of Tanzania Country Office (TCO) and all Programs under TCO. He/She will be responsible for assisting the Senior Procurement officer in execution, implementing and managing the overall procurement and related functions for WWF Tanzania. He/she will also require supporting the Operations Unit in logistical support for fleet management and documenting all correspondents for duty and Tax exemption certificates. He /she will also liaise with the Field Office to ensure effective coordination of Procurement standards and Implementation of WWF policies and procedures across all TCO and its programs.
- Main Duties and responsibilities
- Assist with the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by email or dispatch.
- Assist the Senior Procurement Officer in maintaining current up to date procurement documents and manuals.
- Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department and identify available suppliers from the list of preferred supplier for each requisitioned item.
- Routing copying and circulation of quotes, bids and proposals for evaluation
- Researching pricing obtaining quotes locally/internationally on low value items.
- In liaison with the Senior Procurement officer assist in coordination with the selected bidder to ensure completion of all procurement process including bid security, contract award notice and that contract documents are distributed accordingly.
- Coordinate with the Requestor and make sure the right information is filled in the purchase requisition and right material details are filled.
- Provide purchased materials to the responsible receiving office and do all actions for completing the process.
- Receive the approved quotation analysis by Head of Operations and Head of Finance and create a Purchase Order.
- Maintain and manage all procurement documents for records and Audit purpose.
- In coordination with Senior Procurement Officer establishes and maintains procurement plan and ensures timely delivery of goods and services.
- Assists the Senior Procurement officer on preparation of variety of reports, correspondence, and documents (e.g. purchase orders, quotation analysis and amendments) on procurement-related matters.
- In liaison with the Head of Opearations and People & Culture department, the procurement officer will assist on administrative matters like visa and work permit processing.
- Any other duties provided by the superiors/line manager.
- Profile
Required Qualifications
- At least a Bachelor’s degree in Supply chain management, Procurement and logistics, or Business Administration.
- Minimum of 3 year’s professional experience in procurement, supplies and logistics ideally with experience working with government and NGOs.
- Previous work experience with international organizations involved in environmental and/or community issues;
- Proven ability in supply chain management and logistics;
- Excellent written and oral communication skills,
- Fluency in English and Kiswahili Languages
- Good Computer knowledge.
Required Skills and Competencies
- Strong Planning and organizational skills
- Proven interpersonal skills, including the ability to develop and maintain strong relationships at all levels within WWF and other external stakeholder;
- Ability to work within a multicultural environment
- Dynamic, responsive disposition
- Open, adaptable, team spirit;
- Ability to work under pressure;
- Adherence to WWF’s values, which are: Courage, Respect, Integrity, and Collaboration
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.
Please upload your covering letter and CV in English. Priority will be given to applications with both documents indicated.
Deadline for applications: 29th January 2025
Work permit restrictions may apply.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
At WWF, we are dedicated to fostering an inclusive and diverse workplace where every individual feels valued and respected. We believe that a diverse workforce will help us to achieve our mission to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature. As an equal opportunity employer, we are committed to providing fair and unbiased consideration for all candidates regardless of their background. We encourage applicants from all backgrounds to apply and join us in fostering a diverse and inclusive workplace.
Other details
- Job Family Operations
- Job Function People and Culture (Operations)
- Pay Type Salary
- Employment Indicator Fixed Term Contract
- WWF-Tanzania, Plot 252, Kiko Ave, Mikocheni, Dar es salaam, Dar es Salaam, Tanzania, the United Republic of