Project Office Co-ordinator

Randalls Way, Leatherhead KT22 7TW, UK Req #265

25 November 2024

Bytes is a top provider of premium IT solutions and services, working with SMEs, corporations, and public sector organizations to modernize and digitally transform their IT infrastructures. Founded in 1982, Bytes has experienced significant growth, now employing over 750 people across seven locations in the UK and Ireland, with a turnover surpassing £1.8 billion in 2023.

At Bytes, we nurture talented individuals to achieve remarkable outcomes and are dedicated to supporting our employees through continuous training, guidance, and development to help you advance and fulfil your career goals. We foster a culture of innovation, collaboration, recognition and inclusivity and offer a wide range of benefits to support staff wellbeing.

Your Future Starts Here

Why Bytes?

Operating from modern, hybrid working environments with offices in Leatherhead, Reading, London and Manchester
25 days holiday per annum plus bank holidays and Christmas period
Excellent learning and development opportunities
Open plan office with collaborative working spaces, on-site gym, outdoor tiki bar, coffee bar, and lunch area
Company wellbeing and social events
Sports and social clubs
Incentive trips
Employee Assistance Programme
Discounted private healthcare
EV scheme and Ride to Work scheme
Winners of an array of industry awards
Great Place to Work Certified
Sunday Times Top 100 Best Places to Work
Supporters of 85+ charities with strong commitment to diversity and sustainability

POSITION DETAILS:
Position Title:	Project Office Coordinator
Reports to (POSITION):	Project Manager
Team:	Digital Platforms
Department:	Digital Platforms

PURPOSE OF JOB:

We are seeking an individual to join our Business Transformation office as an administrator where they will play a pivotal role in supporting the team to drive change and improve processes across the entire organisation. They will be responsible for administrative tasks, coordinating meetings, workshops, and supporting project management activities to ensure the smooth operation of the Business Transformation office.

KEY RESPONSIBILITIES:

Provide administrative support to the Business Transformation team, including document management, scheduling meetings, and coordinating of workshops.

Assist in the preparation of reports, presentations, and data analysis to support business transformation initiatives.

Coordinate with various departments to gather information and track the progress of transformation projects.

Support the Head of Business Transformation in managing project timelines, deliverables, and stakeholder communications.

Maintain and update intranet content, project documentation and templates, ensuring accuracy and completeness for audit purposes.

Facilitate communication within the team and with external stakeholders to ensure alignment and understanding of transformation objectives.

Provide basic coordination for smaller-scale Business Transformation projects.

QUALIFICATIONS, EXPERIENCE, & SKILLS:
Educational Qualifications:
Excellent written and verbal language skills essential. English Grammar & Language, Maths and a Social Science qualification.	ESSENTIAL
Years of Experience
At least 3 years of experience working in a corporate organisation. Proven experience in an administrative role, preferably within a project management or business transformation environment	ESSENTIAL DESIRABLE
Other Requirements
Expert knowledge in Word, Excel, and Outlook. PowerPoint and other Office Tools advantageous. Knowledge of Microsoft Suite, Task, Project and Planner	ESSENTIAL DESIRABLE DESIRABLE

CORE COMPETENCIES & SKILLS – BASED ON POSITION AND GRADE

Strong organisational skills with the ability to manage multiple tasks and prioritize effectively

Excellent communication skills, both written and verbal, with attention to detail

Ability to work independently and as part of a team in a fast-paced environment.

A proactive approach to problem-solving and the ability to anticipate needs

Other details

Job Family Employee
Job Function Operations
Pay Type Salary

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Randalls Way, Leatherhead KT22 7TW, UK