HR Administrator

POSITION DETAILS:

Position Title:

Reports to (POSITION):

Team:

Department:

PURPOSE OF JOB:

Acting as a central admin resource to the HR Team, responding to general enquiries and assisting with administration duties to ensure offer documentation and processes relating to starters and leavers are provided in a timely manner.  Working with wider team on internal projects and the opportunity to develop skills, take on further responsibility in the future.

KEY RESPONSIBILITIES:

• General Administration including documentation checks, e-filing & data processing

• Offer documentation and processing of new starters to onboarding

• Working with HR, Payroll and Pathways to assist with general requirements

• Maintaining and reviewing the HR Mailbox, ensuring that all queries are handled by the appropriate person in good time.

• Checking and updating documentation and policy information in line with guidance from HR team.

INDIVIDUAL RESPONSIBILITIES (including but not limited to):

Communicating with Recruitment team and raising Offer documentation once approved.

• Raising any concern, queries or feedback with the relevant team.
• Notifying recruitment of any rejections or withdrawals if sent to HR.

As part of onboarding process liaise with:

• Payroll to ensure all documents are complete and received in time for start date
• HR to confirm all processes are complete

Liaising with Payroll on sickness and absence queries prior to any payroll sign off.

• Flagging concerns arising from regular reports to the necessary person or team.

Conducting background screening for new hires via company methods and processing Security Clearance requests for employees as required.

Flagging any concerns resulting from Screening to HR in the first instance.

• Working with the Career Pathways Manager on apprenticeship practices and activities where required.

• Working with Payroll & Benefits to understand uptake of schemes and liaise with HR or Marketing to facilitate messaging to promote programmes or changes.

Sending new role confirmation letters to employees for new roles or team moves or promotions where a new title or team is required.

• Liaise with Payroll to ensure any pay changes are communicated to the same employee via their methods

• Assisting HR with Leaver Documentation and Processing where required.

WIDER TEAM NETWORK

Internal

• HR, Payroll, Recruitment, Career Pathways, Marketing

External

• Great Places to Work, Ceridian Dayforce

QUALIFICATIONS, EXPERIENCE, & SKILLS: 

Educational Qualifications:

• Excellent English Language & Grammar
• Maths

ESSENTIAL

Professional Qualifications

• CIPD L3 or similar experience / learning programmes
• Business Management Course

DESIRABLE

Years of Experience

• Minimum of 1 year’s commercial experience

ESSENTIAL

Other Requirements

• Good awareness and use of Business Processes
• Understanding of Basic Payroll
• Computer literate with experience in Excel, Word and Outlook

ESSENTIAL

CORE Competencies & SKILLS – BASED ON POSITION AND GRAD

• Strong Communication skills

• Organisation & Prioritisation

• Ability to follow instructions